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Fall 2021 Return to Campus Resources

JH Needs U Back Campaign

Washington DC Campus Updates

All JHU students, faculty and staff will be required to have proof of a Covid-19 vaccine before returning to campus in the fall. The University will offer vaccination clinics throughout the summer. Additional information and upcoming clinic dates can be found here.

Dear SAIS Faculty & Staff –
 
We are excited to begin welcoming Faculty and Staff back to our Washington D.C. campus! Earlier in July, you received an email with initial information including the updated mask policy and instructions for registering your vaccination status with the University.  We encourage everyone with vaccine documentation to complete the upload process as soon as possible, with a deadline of August 1. This is an important first step in preparing for your return.
 
Last week many Faculty and Staff will make their first trip to campus in over a year. Managers and team leads have been provided guidance on approved return-to-work plans. If you or any of your staff have questions about expectations or work schedules, please speak with your supervisor. Workplaces are expected to transition to their fall operating posture by mid-August. We remind everyone to remain patient and respectful as we all adjust to our return to campus, as some services will continue to be limited in the month of July. 
 
To aid in a smooth transition back to the office, we have put together a list of reminders and items to consider as you prepare for your return.  Zendesk is your one stop resource for IT, parking, and facilities related needs. You may submit a Zendesk request by emailing support@sais.zendesk.com or filling out a Zendesk Request Ticket here.
 
Sincerely,

Schuyler Asman
Director of Campus Operations

JCard
  • You will need your JCard to enter campus buildings and use the printers/copiers. If you have lost your JCard or are a new faculty/staff working remotely, please submit a Zendesk request prior to your first day back on campus so we can have your new JCard ready.
Parking
  • All previously assigned parking spots will remain the same. SAIS has limited parking on campus.
  • The BOB parking garage will open July 15.
  • All garages require a remote or fob to enter. If the battery in your fob or remote is low, or the device does not work with the first attempt, you can request a new one through Zendesk.
Computer Use
  • Ensure you have your JHED ID and Password up to date. If you changed your password while working from home and have not connected through VPN or the JHU network, your passwords may not have synced. The first time you login in on campus you will use your new password on your laptop.
  • Bring back any SAIS owned equipment or accessories (computer, printers, monitors, docking station, mouse, keyboard, etc.) that you will need to use in the office.
  • Check that you still have the print driver “SAIS-MFP” installed on your computer. If it has been removed or no longer showing, please submit a Zendesk ticket.
  • Try connecting to the Wi-Fi . If you experience an issue upon your initial return, disconnect from the Hopkins Wi-Fi and re-connect. If issues persist, submit a Zendesk ticket or call tech support 202.663.5666.
Office
  • Ensure you have your office key when you return. Consider using a key lanyard to avoid being locked out.
  • BOB Building requires a building fob; if you find that your fob is no longer working, please submit a Zendesk ticket for a replacement.  
  • Return any office furniture or accessories that you may have taken home (i.e. desk chairs). All SAIS property should be returned to campus.
  • Work with your office, program, or department to restock any office supplies needed.
  • Cleaning and trash/recycling pick-up will return to a normal schedule. If you plan to do a large office or suite cleanout and need additional large trash bins, please submit a Zendesk ticket.
  • Hand sanitizer and cleaning wipes have been placed throughout Nitze, BOB, and Rome.
  • The schedule for shredding documents will resume as normal.
  • The Micro Market (grab & go food) will reopen on Monday, August 2nd  starting with light snacks and refreshments. It will be fully stocked beginning Monday, August 16th.
New Staff, Change in Departments, or New Office

If you are a new member of the staff, have changed departments, or are in a new office, you may need to submit a Zendesk ticket for the following:
  • Access a new shared drive.
  • Connect a new cost center to the print system for print release and making copies.
  • Merge or transfer office phone numbers.
Office Moves

All planned office moves are being communicated directly to those who are relocating. If you anticipate you will be moving offices and have not heard from the Operations Team, please contact Hope Fees  hfees1@jhu.edu. Office moves have been scheduled sequentially; specific dates are being communicated. Moving boxes can be requested through Zendesk. We will arrange for packed boxes to be delivered and IT items to be relocated and setup. If you need a new office or suite key, please submit a ticke to Zendesk.


Dear Faculty, Students, and Staff, 
 
The Johns Hopkins Vaccine Management System (VMS) is live and ready for you to upload your COVID vaccination documentation. The deadline for JHU affiliates—faculty, postdoctoral fellows, undergrad/grad students, and staff (including bargaining unit members)—to upload their documentation under the university’s vaccination mandate is August 1. We encourage you to submit your documentation as soon as possible.  
 

 
As of today, July 1, those who have submitted documentation that they are fully vaccinated against COVID will no longer be required to wear a mask indoors on Johns Hopkins University property or worksites.   
 
JHU has transitioned into Phase 3 of our COVID response plans. Because of improving public health conditions, the relaxation of city and state regulations, and new guidance from the CDC and our own experts in public health and infectious disease, we are now able to safely scale back most of our COVID control measures throughout the university, including an end to the masking requirement for those who are vaccinated.   
 
All JHU affiliates are required to register their vaccine status. Full details about how to submit your vaccination documentation and the new policies in effect in Phase 3 are below. Please note that faculty, students, and staff at the School of Medicine are governed by the policies and deadlines of Johns Hopkins Medicine, which shared its guidance earlier today. 
 
How to use the VMS 
 
The JHU Vaccine Management System—the VMS—must be used to submit your documentation for COVID-19 by August 1, and will be used to document the flu vaccine later this fall.  
 
The VMS will ask you to upload a photo of your vaccination card or other formal documentation of vaccination. The photo must clearly show your name and that you have been fully vaccinated. For those who have received a two-dose vaccine (e.g., Pfizer or Moderna), your documentation must indicate that you have received your second dose. Affiliates who have received a WHO-authorized vaccine overseas will need to upload a certified English translation of the documentation. If you were vaccinated through a JHM clinic, your documentation may already be recorded; if so, you will receive an email confirmation and will not need to access the VMS or do anything further. 
 

Additional instructions for using VMS are available here. If you encounter any problems, please write to VMS@jhu.edu or stop by the testing center at the Glass Pavilion on the Homewood Campus (Monday through Friday, 9 a.m. to 4:30 p.m.) for in-person assistance.  
 
Compliance monitoring through Prodensity 
 
We will continue to use the Prodensity app to monitor compliance with JHU COVID safety policies, including the vaccination mandate. (To learn more about health and safety compliance please click here.) If an affiliate is not compliant with the vaccination mandate or the masking and COVID testing requirements associated with an approved exception to the mandate, they will receive a red campus pass and will not be able to access campus and/or JHU resources. Fully remote individuals, including 100% remote staff and online students, are exempt from this but need to confirm their location via Prodensity by August 1. 
 
Those who have not yet downloaded Prodensity can do so here. Those who already have the app should make sure they have updated to the latest version. Help with getting and using Prodensity can be found here or by emailing testinginfo@jhu.edu.
 
Phase 3 policies 
 
Phase 3 of JHU’s COVID response plan represents a return to near-normal conditions as we prepare for the fall semester. Our ability to safely make this transition reflects the improved public health conditions locally and nationally and the increasing rates of vaccination. However, we will continue to carefully monitor the situation, and if conditions worsen or state and local regulations change, we will not hesitate to reinstate additional COVID control measures to preserve the health of our community. Again, School of Medicine affiliates are governed by Johns Hopkins Medicine policies, which were shared earlier today.
 
As of today, July 1, 2021: 

  • JHU faculty, staff, postdocs, and students who are fully vaccinated and have uploaded their vaccine documentation to VMS will no longer be required to wear face-coverings indoors. “Fully vaccinated” occurs two weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s vaccine.  
  • Affiliates who are fully vaccinated and have uploaded their vaccine documentation to VMS are no longer required to be tested, with the exception of undergraduate residential students who must continue to be tested one time each week.  
  • Those who have submitted an exception request or received confirmation of an approved exception to the vaccine mandate will be required to test for COVID twice a week and to wear face coverings in indoor settings unless they are in a single-occupancy office with a closed door, or eating or drinking at a physical distance of at least six feet from any other person. 
  • Campus guests who are NOT vaccinated, or are unable to provide documentation of vaccination, are required to continue to wear face-coverings while on JHU property. By not wearing a face-covering, guests are affirmatively self-attesting that they are vaccinated. Details of our visitor and guest policies are available here.

More information 
 
Details about how to get vaccinated, who the vaccine mandate applies to, and how to apply for an exception to the mandate are included below and can also be found on covidinfo.jhu.edu, along with updated FAQs. If you can’t find the answer to your question in the FAQs, you may email VMS@JHU.edu
 
Please submit your vaccine documentation as soon as possible so we can bring our community back together safely and quickly.  
 
Just as importantly, please take some time this summer to rest and recharge. Many of us postponed or cancelled vacations that were scheduled during the pandemic and we hope you will be able to enjoy a break before we reengage fully this fall.
 
Sincerely, 
 
Stephen Gange     
Professor and Executive Vice Provost for Academic Affairs     
    
Jon Links     
Professor, Vice Provost, and Chief Risk and Compliance Officer     
    
Jane Schlegel    
Vice President and Chief Administrative Officer    
 
How to get vaccinated 
 
If you have not been vaccinated, we encourage you to do so as soon as possible and no later than the August 1 deadline.    
 
All Johns Hopkins affiliates in Maryland and Washington, D.C., can schedule a vaccination appointment through Johns Hopkins Medicine in MyChart. Johns Hopkins University is also hosting an open, free vaccine clinic on the Homewood campus on Thursday, July 8, where faculty, staff, students, contractors and their families can receive a COVID-19 vaccine. Walk-ins are welcome, but you may also contact JhMDVaxinfo@jhu.edu to schedule an appointment in advance.  
 
Visit the COVID Vaccine Information site for more information about the clinic. Vaccinations are free, and staff can use JHU’s special COVID-19 vaccine leave to take time off as needed for vaccination.  
 
Who is covered by the vaccination mandate   
 
COVID vaccination is required beginning August 1 for all JHU faculty, staff, postdoctoral fellows, and undergraduate and graduate students who will be working or studying at a U.S.–based Johns Hopkins University campus or worksite (including Keswick, Mt. Washington, Washington, D.C. campuses, etc.).  
 
This vaccination requirement also applies to bargaining unit employees and contractors, with the exception of contractors or vendors whose presence at any JHU property is solely limited to the delivery of mail and goods.    
 
School of Medicine affiliates, including members of both clinical and non-clinical departments, will be governed by JHM policy. The vaccination mandate also does not apply to Applied Physics Laboratory employees, except those who are engaged in other university activities (e.g., teaching a course).   
 
Requesting an exception to the mandate   
 
Johns Hopkins will grant exceptions to the COVID vaccination mandate for medical or religious reasons, with appropriate documentation, and for women who are pregnant or trying to conceive.    
 
Requests for exceptions to the vaccine mandate must be made through the VMS by August 1. On Friday, July 16, functionality will be added to the VMS that enables women who are either pregnant or attempting to get pregnant to request an exception. If you would like to request a pregnancy exception, please wait until then to access the VMS to submit your request.     
 
Having had COVID-19 in the past is NOT a permissible exception. However, if you were treated for COVID-19 symptoms with monoclonal antibodies or convalescent plasma, you should wait 90 days before getting a COVID-19 vaccine. Affiliates in that situation may request a medical exception past August 1 to wait to get the vaccine until 90 days have elapsed.     

Dear Johns Hopkins Faculty, Students, and Staff,

We write with important information about how to comply with Johns Hopkins University’s recently announced COVID vaccination mandate for all students, faculty, and staff, and with an update on our masking policy for vaccinated affiliates. Achieving as close to universal vaccination as possible within our community is crucial to our ability to come together safely this fall, and on July 1, we will launch a registration system for you to document your vaccination status, similar to the one used to report flu vaccination.

On Thursday, we will provide a link and further instructions for registering your vaccination status with the university, and we urge you to do so as soon as possible, with a deadline of August 1.  

Furthermore, based on guidance from the CDC and our own experts, the low prevalence of new COVID cases in the region, and changes to city and state requirements, as of July 1, those who have documented via the JHU vaccine registry that they are fully vaccinated will no longer be required to wear a mask, indoors or outdoors, on university property.  

Please note: School of Medicine faculty, students, and staff will be governed by Johns Hopkins Medicine vaccination and masking policies and will receive a communication with details from JHM later today. 

How the registration system will work  
 
The Vaccine Management System (VMS) will ask you to upload a photo of your vaccination card. The photo must clearly show your name and that you have been fully vaccinated. For those who have received a two-dose vaccine (e.g., Pfizer and Moderna), your documentation must indicate that you have received your second dose.   
 
Affiliates who have received a WHO-authorized vaccine overseas will need to upload a certified English translation of the documentation. If you were vaccinated through a JHM clinic, your documentation is likely already recorded, but you will need to log in to VMS to confirm your data.   
 
Detailed instructions on how to upload your vaccine documentation, and what to do if you lack this documentation, will be sent by email on Thursday, July 1, when VMS launches.   
 
How to get vaccinated  
 
If you have not been vaccinated, we encourage you to do so as soon as possible to meet the August 1 deadline.   

All Johns Hopkins affiliates in Maryland and Washington, D.C., can schedule a vaccination appointment through Johns Hopkins Medicine in MyChart. Johns Hopkins University is also hosting a vaccine clinic at the Glass Pavilion on the Homewood campus on Thursday, July 8, where faculty, staff, students, and contractors can receive a COVID-19 vaccine.   
 
Visit the COVID Vaccine Information site for more information about the clinic. Vaccinations are free, and staff can use COVID-19 vaccine leave for time off while they receive or recover from the vaccination.   
 
Updated masking policy  
 
After the state of Maryland and Baltimore City eliminated their masking requirements, we consulted with Johns Hopkins public health experts, the University Pandemic Academic Advisory Committee, and others, and determined that we can also safely drop the university’s masking requirement for vaccinated individuals.   
 
As soon as you receive email confirmation that your documentation has been successfully uploaded, you will no longer be required to wear a mask, indoors or outdoors, on Johns Hopkins University property. Vaccinated persons who have registered their documentation also may eat or drink in proximity to others without regard to physical distancing. Those who have been granted exceptions from the vaccination mandate will still be required to wear masks indoors, to be regularly tested for COVID, and to only eat on campus when distanced from others.   
 
While it is safe for those who have been fully vaccinated to go without masks, we know that many people will choose to continue wearing them and to eat while physically distanced from others, and we expect all members of the community to be respectful of that decision.   

We will continue to evaluate public health conditions, and if we need to reinstate a masking requirement or other measures to ensure community safety, we will do so. 
 
Who is covered by the vaccination mandate  
 
COVID vaccination is required beginning August 1 for all JHU faculty, staff, postdoctoral fellows, and undergraduate and graduate students who will be working or studying at a U.S.–based Johns Hopkins University campus or worksite (including Keswick, Mt. Washington, Washington, D.C. campuses, etc.), with the exception of all School of Medicine affiliates, including members of both clinical and non-clinical departments, who will be governed by JHM policy.   
 
This vaccination requirement also applies to bargaining unit employees and contractors, with the exception of contractors or vendors whose presence at any JHU property is solely limited to the delivery of mail and goods.   
 
Requesting an exception to the mandate  
 
Johns Hopkins will grant exceptions to the COVID vaccination mandate for medical or religious reasons, with appropriate documentation, and for those who are pregnant or trying to conceive.   
 
Having had COVID-19 in the past is NOT a permissible exception. However, if you were treated for COVID-19 symptoms with monoclonal antibodies or convalescent plasma, you should wait 90 days before getting a COVID-19 vaccine. Affiliates in that situation may request a medical exception past August 1 to wait to get the vaccine until 90 days have elapsed.    
 
Requests for an exception to the vaccine mandate must be made through VMS as well. The system will be able to process medical and religious exception requests when it launches on July 1. On Friday, July 16, functionality will be added to VMS that enables affiliates who are either pregnant or attempting to get pregnant to request an exception. If you would like to request a pregnancy exception, please wait until then to access VMS to submit your request.  
 
Testing and compliance  
 
Once you have uploaded your vaccination documentation through VMS, you can stop mandatory COVID testing and masking, consistent with state and local guidelines, with the exception of residential undergraduates, who will be required to test upon arrival and once weekly even when vaccinated. School of Medicine affiliates will be required to follow JHM policies. 
 
Compliance with the vaccination mandate will be monitored through Prodensity (similar to flu shot compliance last fall). Those who have an approved exception will be required to be tested twice each week (with the exception of School of Medicine affiliates, who will follow Johns Hopkins Medicine’s once-weekly testing policy) and continue wearing a mask.   
 
Anyone who has not uploaded documentation of vaccination into the VMS, or who has an exception but is not testing and masking as required, will receive a red campus pass and will not be permitted to access campus and/or JHU resources.  
 
Vaccine documentation will be validated after it is uploaded, and you will be contacted if there are any questions about your documentation. In addition, managers will receive information on the vaccination status of the members of their team, to help support and ensure compliance. Misrepresenting vaccination status or knowingly providing false documentation is a violation of university policy and will be subject to discipline.  
 
Updated FAQs are available. If you have additional questions about next steps, exceptions, etc., please send them to vms@jhu.edu.  
  
We appreciate all that you do as we continue working toward a safe return to campus. We are confident that the new vaccination requirement will help our community to get back together as quickly as possible.  
 
Sincerely,

Stephen Gange
Professor and Executive Vice Provost for Academic Affairs

Jon Links
Professor, Vice Provost, and Chief Risk and Compliance Officer

Jane Schlegel
Vice President and Chief Administrative Officer

JHM Town Meeting on June 22

Sponsor: Johns Hopkins Medicine
Date: 06/22/2021
Time: 12:00 PM EST
Location: The Johns Hopkins Hospital's Hurd Hall; virtually
 
Dear Colleagues, 
We are pleased to invite you to join us for our first in-person Johns Hopkins Medicine Town Meeting since the COVID-19 pandemic began. The event will take place Tuesday, June 22, from noon to 1 p.m. We will discuss a range of topics, including:

  • The importance of taking time out for rest and rejuvenation
  • Managing anxiety and staying safe as more people return to our campuses
  • The new COVID-19 vaccine requirement
  • The journey ahead 

Due to the continued need for physical distancing, capacity for in-person attendance will be limited, but all members of the JHM team will be able to view the livestream and to watch the recording afterward.

Send Us Your Questions
The Town Meeting will include time for us to answer questions on any topic you would like us to talk about. We invite you to send your questions in advance of the event to questions@jhmi.edu. We will also take questions from the in-person audience. 

To Attend In Person (limited to the first 35 registrants)
There are 35 spaces available for in-person attendance in The Johns Hopkins Hospital’s Hurd Hall. Registration for these spaces opened on June 16 at noon, and will be accepted on a first-come, first-served basis. To register, sign up at signup.com/go/YLFrhoV.

To View the Livestream
For your convenience, you can watch this meeting live or view a recording on demand using this link: webcast.jhu.edu/Mediasite/Play/905180ac3d9f4d7d833ebaf39d8e9c491d.

We plan to hold future Town Meetings at locations throughout Johns Hopkins Medicine this fall, to make in-person attendance more accessible for everyone.  

We look forward to connecting with you on June 22. 

Paul B. Rothman, M.D.
Dean of the Medical Faculty
CEO, Johns Hopkins Medicine  

Kevin W. Sowers, M.S.N., R.N., F.A.A.N.
President, Johns Hopkins Health System
EVP, Johns Hopkins Medicine

Dear Johns Hopkins Faculty, Students, and Staff,

We write with important updates to our plans for maintaining COVID safety during the summer and the fall semester, including our decision to mandate vaccination for all on-site Johns Hopkins University faculty and staff as of August 1.

Together with our previously announced vaccination requirement for undergraduate and graduate students, this step effectively extends our vaccine mandate throughout the university community, with continued exceptions for medical and religious reasons. It also reflects the unequivocal advice of our medical and public health experts that achieving as near to universal vaccination as possible is the most effective way to keep our community safe as we return to fully in-person and on-site activities.

Fortunately, the vaccine shortages that marked the winter and spring are no longer an issue, and we have been able to provide free vaccination clinics on our campuses for members of the university community. Those clinics will continue throughout the summer at a variety of locations to make vaccination as convenient as possible. Information is available here. International students or others who cannot access the vaccine in their home communities will be able to get vaccinated when they arrive on campus.

To establish proof of vaccination, the university will launch a COVID vaccine registration system on July 1, similar to the one we have used in the past for submitting proof of influenza vaccination. All faculty, staff, and students are required to register their vaccine status by August 1. Please keep your COVID vaccination record and plan to upload an image of it, or apply for a religious or medical exception, through the registration system as soon as possible.

We have compiled a great deal of information about the vaccine’s development, safety, and effectiveness on the Johns Hopkins Get the Facts, Get the Vax website, and we encourage those who have not yet been vaccinated to review the resources there. We also have hosted a series of town hall meetings in which members of the community could ask the university’s experts in medicine and public health about the vaccine. The town halls can be viewed here.

We are greatly encouraged by the increasing rates of vaccination and the related reduction in the rates of infection and severe complications of COVID locally and nationally, and we plan to establish much closer to normal operating conditions for students, faculty, and staff this fall.

Below is a summary of our current plans for COVID safety policies for the summer and fall, effective July 1, and more details on our vaccination requirements. Revised return to campus guidance and other information about how to submit vaccination documentation will be forthcoming on our covidinfo.jhu.edu website. As always, we will continue to monitor the public health situation and will make adjustments, either to tighten or loosen our protocols, as appropriate.


We were heartened to see the safe increase in on-campus instruction, research, and other work during the recently concluded spring semester, and we are confident that with broad vaccination we can do even more this summer and fall.

Be well,

Ronald J. Daniels
President

Sunil Kumar
Provost and Senior Vice President for Academic Affairs

Mary Miller
Interim Senior Vice President for Finance and Administration
 
Summer and fall operating plans – beginning July 1
Vaccine
  • COVID vaccination will be required for all faculty, staff, postdoctoral fellows, and undergraduate and graduate students who will be working or studying at a U.S.–based university campus or worksite, beginning August 1. That includes:
    • Members of nonclinical departments at the School of Medicine; members of clinical departments will be governed by Johns Hopkins Health System vaccination policies
    • Members of collective bargaining units
    • Contractors who provide services to the university community and whose primary work location is on university properties located in Maryland or Washington, D.C., regardless of employer
    • Those who are doing business on behalf of the university, including individuals engaged in work-related travel
  • A required JHU vaccination registry will open on July 1. During the month of July, managers will be working to make sure all members of their team upload proof of their vaccination or submit an application for a religious or medical exception before August 1.
  • Religious and health exceptions for COVID vaccination will be considered in the same manner as exceptions for the influenza vaccine. Those who are pregnant or trying to become pregnant may also seek an exception. The deadline to apply for an exception is August 1—application will be through the JHU vaccination registry.
  • Any affiliate on-site who has been granted a vaccination exception will be required to participate in twice-weekly COVID testing at Johns Hopkins and mask at all times indoors (even if local and/or university masking requirements are later eased for those who are vaccinated).
  • For those international students and others arriving from abroad who may not have access to a U.S.– or World Health Organization–authorized vaccine before returning to campus, we will offer a grace period until September 30 to submit proof of vaccination. The university will provide free vaccination upon arrival for those traveling to a U.S.–based campus or worksite from abroad. Until individuals are fully vaccinated, they will be required to mask when indoors (even if masks are not broadly required) and be tested twice weekly.
  • Influenza vaccination will also be required. This year’s deadline to submit documentation of flu vaccination will be November 19.
Masking, distancing, and testing
  • Physical distancing requirements will be lifted indoors and outdoors on July 1, though we recommend continued distancing for those who are not vaccinated.
  • Spaces for eating will be available in both undistanced format (for those who are vaccinated) and distanced format (open to all and required for those who are unvaccinated).
  • Occupancy limits in elevators and bathrooms will be eliminated on July 1.
  • In accordance with Baltimore City guidelines, masks will still be required indoors in classrooms, labs, common spaces, and shared offices. If the city eliminates its indoor masking mandate, we may do so as well, but only for those who have been vaccinated.
  • Once-weekly COVID testing will be required for vaccinated residential undergraduates.
  • Twice-weekly testing will be required for all unvaccinated faculty, students, and staff.
  • Testing on demand will remain available for all affiliates.
Other policies
  • Daily health checks through Prodensity remain required.
  • The university’s travel policies will return to normal beginning July 1.
  • Visitors and guests will be allowed on campus but must follow the same COVID safety rules as JHU affiliates.
Staff return to work
  • Divisions and departments have submitted plans for the resumption of in-person work by staff, including designation of each position as fully in-person, hybrid, or remote based on operational needs.
  • The review of these plans will be completed over the next two weeks to ensure a level of equity and consistency across the university while still recognizing the unique needs of each division or department.
  • Opportunities will be available for those who want to return to in-person work to do so beginning July 1, and we expect workplaces to fully transition into their fall operating posture by mid-August.
  • We will continue to evaluate our staff operating posture throughout the fall, and divisions and departments will make adjustments based on emerging best practices and evolving public health circumstances.


Dear Johns Hopkins Community, 

In a message last Friday, we shared the university’s plans for the staged return of activity on our campuses, with the hope and expectation that the university will be substantially back to normal this fall. As an opportunity to provide feedback on our plans for fall 2021 and share your questions, we invite you to a virtual town hall scheduled for Monday, April 19, from 1 to 2 p.m. EDT. The event will be broadcast on the JHU Coronavirus Information Site. Registration is not required. Members of the university community are invited to submit questions in advance at covidtownhall@jhu.edu.   

Topics to be addressed include vaccination guidelines and requirements; our planning for academics, housing, and dining; staff return; and our expectation for how COVID testing and other health and safety protocols may change in the fall with improving conditions. Panelists include: 

  • Heidi Conway, Vice President for Human Resources 
  • Stephen Gange, Professor and Executive Vice Provost for Academic Affairs 
  • Jon Links, Professor, Vice Provost, and Chief Risk Officer 
  • Jane Schlegel, Vice President and Chief Administrative Officer 
  • Alanna Shanahan, Vice Provost for Student Affairs 

The town hall moderator will be Lainie Rutkow, Professor and Senior Adviser to the President. A recording will be made available shortly after it concludes. 
  
Vaccination Appointments Through Johns Hopkins Medicine  

As we communicated last week, given the importance of mass vaccination in protecting our community, we will require all students coming or returning to our campuses this fall—and who do not require health or religious exemptions—to be vaccinated. We strongly urge, and may soon require, all faculty and staff to be vaccinated as well.  

We are pleased to share that as COVID-19 vaccination eligibility and availability expand, the opportunity to secure vaccination appointments through Johns Hopkins Medicine is now being broadened to include all Johns Hopkins affiliates in Maryland and Washington, D.C. Any Johns Hopkins affiliates who would like to receive the COVID-19 vaccine through JHM will be able to schedule a vaccination appointment in MyChart.  

We caution, however, that vaccine allotments to Johns Hopkins Medicine continue to be somewhat limited. In response to federal recommendations, JHM has paused the use of the Johnson & Johnson vaccine and will carefully review updated data as it is made available. 

We continue to encourage all JHU affiliates to seek vaccinations through a variety of venues including health departments, retail pharmacies, and mass vaccination sites. To find a vaccine clinic in Maryland, visit the state’s vaccine locator website
To schedule a vaccination appointment through JHM, log on to MyChart, select Visits > Schedule an Appointment and then select the COVID-19 box. After completing the screening questions, select one of the locations available for COVID-19 vaccination that’s most convenient: Turner Concourse at The Johns Hopkins Hospital, Johns Hopkins Bayview, Sibley Memorial Hospital, Suburban Hospital, or the Johns Hopkins University Applied Physics Lab. If you have any questions about this new process, or need assistance scheduling an appointment, please contact the Johns Hopkins COVID Call Center at 443-287-8500 and select option 4. If you need information about how to set up your MyChart account, call the MyChart help desk at 888-676-3433. 

Thank you for your continued cooperation and commitment as we envision with hope and excitement a return to more traditional university life in the fall.   

Sincerely, 

Stephen Gange 
Professor and Executive Vice Provost for Academic Affairs 

Jon Links 
Professor, Vice Provost, and Chief Risk and Compliance Officer 

Dear Johns Hopkins Community, 

We are writing to share our plans for the staged return of activity back to our campuses, with the hope and expectation that the university will be substantially back to normal this fall.  

Our plans are predicated on continuing public health strategies to promote a safe campus and community. However, with increases in vaccine availability and distribution, we are now able to add vaccination as a critical component to our campus safety plan. 

The pandemic continues to present unpredictable challenges, and we will monitor state and local COVID-related restrictions to ensure that our operations abide by them. If we have to scale back our plans to protect the public’s health on our campuses and in our surrounding communities, we will do so.  

In the meantime, below are the key elements of our fall plans. 

Vaccination
As you know, multiple vaccines (from Moderna, Pfizer-BioNTech, and Johnson & Johnson) have been demonstrated to provide high levels of protection against the COVID virus with reports of only minimal and brief side effects following administration. Thankfully, vaccine supply shortages have eased. The United States is now vaccinating more than 4 million people a day, and more than 100 million Americans have already received at least one vaccine dose. And this week, Governor Hogan announced that all adults in Maryland will be eligible to receive the vaccine starting April 12. If the pace of current vaccination continues, we expect that every member of our community will be able to be vaccinated over the next few months. 

Given the importance of mass vaccination in protecting our community, we will require all students coming or returning to our campuses this fall, and who do not require religious or health exemptions, to be vaccinated. We strongly urge, and may soon require, all faculty and staff to be vaccinated as well. 

We will seek to facilitate opportunities for students who are unable to get vaccinated in their home jurisdictions to be vaccinated when they arrive on campus, and we are working to make on-campus vaccination available for all members of our community. Ensuring that the overwhelming percentage of our community’s population is vaccinated will greatly reduce the risk of the virus’s spread on our campuses and will also protect our neighbors in Baltimore. 
We encourage all campus members interested in learning more about the science of the vaccine to visit Johns Hopkins Medicine’s COVID-19 Vaccine Safety website.  

We are in the process of establishing a system for JHU affiliates to register their vaccination status, so you should retain documentation when you are vaccinated. Registration will be required for students, and we will urge faculty and staff to voluntarily report their status to help us determine the appropriate level of public health protections over the summer and fall. More information on the registration process will be available in the coming weeks. 

Fall 2021 Academic Schedule, Classes, and Housing and Dining
As always, offerings will vary by division, but on the whole, we anticipate a broad resumption of in-person classes for our undergraduate, professional, and graduate students this fall.  

For undergraduates, most classes previously taught in person will return to that modality. Large (50 person-plus) classes will generally be taught in online/remote modality or broken into smaller sections for public health, and in some cases, pedagogical, reasons. The Peabody Institute may implement special protocols for some performance classes as needed. Course modalities are being updated for fall registration to begin in mid-April and may be further refined as planning continues over the summer. 

Attendance by both students and faculty will be required in programs that are ordinarily conducted in person, except in cases where individuals receive accommodations for the fall semester through the Office of Institutional Equity or Student Disability Services. We recognize that international students may continue to experience disruptions in their plans to travel to Baltimore; program directors and advising services will work with those students to help identify opportunities for them to continue to make progress in their studies, but hybrid options will not be available in all classes.  

We plan to increase the density in our residence halls to near-normal capacity, and we are reinstating the residency requirement for sophomores in addition to maintaining it for first-year students for fall 2021. We also expect to resume in-person dining on campus in a de-densified environment.  

Staff Return to Campus
Regular in-person contact among faculty, students, and staff is fundamental to the vitality of our university. The presence of our staff in Baltimore is also critical to our role as an economic anchor in the city, and we are anxious to reconvene as a community as quickly and safely as we can. We also recognize that our collective return may look different from our past “normal” and must incorporate the lessons learned over the past year about balancing work, home life, and well-being.   

As conditions improve, we are looking forward to and planning for the majority of our staff and faculty to return to campus in person by mid-August for the start of the semester.  

Exceptions will be made in cases where staff members have received accommodations through the Office of Institutional Equity or had pre-COVID alternative work arrangements. We are mindful that for many, the resumption of in-person work may be affected by whether your K-12 children return to in-person school and other COVID-related child care and caregiving obligations, and we will work closely with units to address these issues as they arise. We also know that some of you would like to return sooner, and we will provide opportunities to do so earlier in the summer.  

As always, there may be discrete areas and roles where more flexible work arrangements are best, and we anticipate differences between business units or functions in what the return to in-person work looks like. We, like many organizations, are thinking deeply about the future of work, and university leadership will take a considered and consultative approach to our long-term policies guided by clearly articulated principles that are informed by research, deliberation, and data. We will convene a staff working group to collaborate with our deans, staff members, and consultative bodies such as the University Pandemic Academic Advisory Committee to develop those guidelines and templates for various work arrangements and share those with the community in the next few weeks. 

COVID Testing and Other Health and Safety Protocols
We will continue to follow the best advice of public health experts with respect to our health and safety protocols, with specific details to come as we get closer to the fall semester. At this time, we are planning for:   

  • The continuation of enhanced cleaning and increased air exchange and filtration 24/7 in all facilities  
  • Continued capacity for high-volume asymptomatic COVID testing in the fall, with details on required testing frequency to be determined  
  • Continued testing and contact tracing through the Johns Hopkins COVID Call Center for those with symptoms or meaningful contact with a COVID-positive person  
  • Availability of isolation housing for undergraduates   
  • Use of face coverings with specific guidelines determined by public health conditions closer to the fall start  
  • Required flu vaccination   

Moving Forward
Your feedback on our plan for fall 2021 is important to us, and we hope to hear from you and to answer any questions you may have via the JHU online feedback portal and in a town hall planned for next week, with details to be announced shortly via the Hub and the JHU Coronavirus Information website. We will publish an updated JHU Return to Campus Guide by the end of April, with some additional details to be decided based on public health conditions at the end of the summer. We will also update the community regularly at covidinfo.jhu.edu/

We know that the months ahead will present further challenges, and our return to greater in-person activity will require adjustments—for us as individuals and as an institution—as we renew the connections to one another in this new environment that are core to our university’s mission now and for the future.  

We appreciate everything you continue to do to keep one another and our Baltimore community safe and thriving, and we look forward to seeing you all back on campus this fall.  

Sincerely, 
Ronald J. Daniels 
President 

Sunil Kumar 
Provost and Senior Vice President for Academic Affairs 

Mary Miller 
Interim Senior Vice President for Finance and Administration

Information and Resources

JHU Coronavirus Resources

JHU Coronavirus Information
JHU Return to Campus Guide
JHU Social Compact
Your Health & Safety
JHU Coronavirus FAQ
Teaching, Learning & Working

LEARN HOW JOHNS HOPKINS EXPERTS IN GLOBAL PUBLIC HEALTH, INFECTIOUS DISEASE, AND EMERGENCY PREPAREDNESS HAVE BEEN AT THE FOREFRONT OF THE INTERNATIONAL RESPONSE TO COVID-19.
 

Coronavirus Resource Center