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COVID-19

Fall 2021 Return to Campus Resources

JH Needs U Back Campaign

Washington DC Campus Updates

All JHU students, faculty and staff will be required to have proof of a Covid-19 vaccine before returning to campus in the fall. The University will offer vaccination clinics throughout the summer. Additional information and upcoming clinic dates can be found here.

A daily health check-in will be needed whenever you're on a university campus, make sure to get to know your Prodensity app.

Dear Johns Hopkins Community,
 
We write to remind you of one of the most important public health precautions you can take as the COVID pandemic continues and flu season ramps up: Do not come to campus if you are sick.
 
We are already seeing flu cases in addition to COVID cases among members of our campus community. In a number of instances, people assumed they “just had a cold” and came to campus with symptoms. Please remember that neither the COVID vaccine nor the flu vaccine automatically prevent infection or transmission to others with whom you interact; the main point of vaccination is to significantly reduce the risk of severe illness. If you are vaccinated and contract COVID or the flu, your symptoms may be mild, but you are still infected and still able to transmit the disease to others who may not be so fortunate.
 
If you have any COVID or flu-like symptoms, including fever, muscle or body aches, coughing, congestion or a runny nose, difficulty breathing, diarrhea, or fatigue, do not come to campus or work. Instead, call the Johns Hopkins COVID Call Center (JHCCC) at 443-287-8500, which will almost always result in you getting tested for COVID. In some cases, you will also be tested for the flu.
 
Additionally, please do not return to campus or work, or travel, until the JHCCC calls you with your test results and gives you further instructions.
 
As a reminder, students should use Prodensity’s Travel Registry feature to pause testing requirements when they are away from campus (or while traveling for holidays).
 
Sincerely,
 
Kevin Shollenberger
Vice Provost for Student Health and Well-Being
Interim Vice Provost for Student Affairs
Meredith Stewart
Interim Vice President for Human Resources    
Stephen Gange      

Professor and Executive Vice Provost for Academic Affairs

 
Jon Links      Professor, Vice Provost, and Chief Risk Officer
Dear Johns Hopkins Community:
 
We hope you have plans for a relaxing and fun Thanksgiving break coming up next week. Before many of us are away from campus, we have a few reminders and some helpful information for you.
 
The Flu Shot – Get It and Submit It!
 
If you have not yet received your flu shot, please do so as soon as possible. All JHU faculty, staff (including postdoctoral fellows and bargaining unit members), and students who are or who plan to be on our U.S. campuses this winter are required to upload proof of flu vaccination to the VMS before the end of the day Friday, Dec. 3. Per our email on Nov. 9, this deadline was extended for most JHU affiliates. School of Medicine affiliates will continue to follow Johns Hopkins Medicine’s deadline and requirements.
 
Unless you were vaccinated at an on-campus flu clinic and had your ID card swiped, you must upload proof to the VMS or obtain an approved exception. If you want to check your status, you can go to vms.jh.edu. If you have not yet received your flu shot, please do so as soon as possible. As a reminder, the flu shot is free anywhere for employees and students who have a JHU health plan. You also can use the JHU voucher (available at vms.jh.edu) for a free shot at Walgreens. Many pharmacies are requiring appointments and not taking walk-ins this year, so we encourage people to book appointments now if needed. This webpage has information on upcoming Johns Hopkins flu clinics.
 
Mandatory Covid Testing During Thanksgiving Week
 
For those who are required to test regularly: If you are away from campus for the entire week of Thanksgiving (from midnight on Sunday, Nov. 21, to 11:59 p.m. on Sunday, Nov. 28), you do not need to test that week.
 
However, if you are on campus at all—even if only once and very briefly—you will need to get tested.
  • If you have an exception and normally test two times per week, you will be required to test only once during the week of Thanksgiving.
  • If you normally test one time per week, you will still be required to test one time.
The following changes to hours for university testing sites are planned for Thanksgiving week:
MondayTuesday (11/22– 23): Normal hours except at SAIS, which will close at 6 p.m.
Wednesday (11/24): All testing sites close at noon
ThursdaySaturday (11/2527): Testing sites are closed
Sunday (11/28): Normal hours for Charles Commons; Rec Center site will be closed
Regular testing requirements (once or twice per week) for students and those with exceptions will resume on Monday, Nov. 29.
 
If you are not required to get regular testing but want to get tested after the break, you can—as always—make an appointment in the MyChart system. Testing details are on the JHU Coronavirus Information website.
 
If you have any symptoms, please call the Johns Hopkins COVID-19 Call Center at 443-287-8500. Symptomatic testing will be available throughout the week of Thanksgiving except for closures on Thursday and Friday, Nov. 25 and 26.
 
Staying Safe Over the Break
 
Vaccination remains the best way to minimize the risk of illness. This will help protect your health and the health of those who are more vulnerable or not yet eligible for vaccination. Given evolving data about waning immunity, consider getting a booster if you are eligible.
 
Remember, outdoors remains a safer environment than indoors. When you must gather indoors, avoid crowded or poorly ventilated areas. Monitor yourself for occurrence of symptoms and minimize contact if symptoms develop.
 
Everyone in communities with substantial or high transmission rates should wear a mask while in public indoor settings, regardless of vaccination status. If you are not fully vaccinated, you should wear a mask any time you are in a public indoor setting.
 
For students who are traveling internationally, we remind you that countries may restrict travel within their borders, lock down movement, add entry restrictions, and/or change quarantine requirements at any time. If this happens and you cannot return to the U.S. to continue your studies, there is no guarantee that academic programs will have a remote option, and you may need to return to resume your studies in the spring or even next fall.
 
The CDC has more information on how to celebrate the holiday safely, and we encourage you to review its guidance. If we each follow a few simple precautions, we can enjoy safer travel over Thanksgiving and protect the health of our JHU friends, classmates, and colleagues when we return.
 
Kevin Shollenberger
Vice Provost for Student Health and Well-Being
Interim Vice Provost for Student Affairs
 
Meredith Stewart
Interim Vice President for Human Resources    
 
Stephen Gange      
Professor and Executive Vice Provost for Academic Affairs      
 
Jon Links      
Professor, Vice Provost, and Chief Risk Officer


Dear JHU Community: 
 
We have been hearing from many people that it has been a challenging year to obtain appointments for influenza vaccinations and that Johns Hopkins clinics have been filling up quickly. Therefore, the deadline for the JHU mandate is being extended by two weeks, to Friday, December 3
 
Thank you to everyone who has already gotten their flu shot this year. This is an important step toward protecting the health and well-being of all members of our university community. All JHU faculty, staff (including postdoctoral fellows and bargaining unit members), and students who are or who plan to be on our U.S. campuses are required to upload proof of flu vaccination to the Vaccine Management System before the deadline. You may also use the VMS to request a medical or religious exception. Even if you have an approved exception from previous years, you will still need to request a new exception in the VMS this year. Instructions are available online.
 
We are working to add additional clinics, which can be scheduled through MyChart: Select Visits, then Schedule an Appointment, then Flu Shot–Occupational and Student Health if you want to see available options. If you need assistance accessing MyChart or booking an appointment, you may go to a JHU COVID testing site and ask the staff there for help. You may also email testinginfo@jhu.edu.
 
As a reminder, the flu shot is free anywhere for employees and students who have a JHU health plan. You can also use the JHU voucher (available at vms.jh.edu) for a free shot at Walgreens. Many pharmacies are requiring appointments and not taking walk-ins this year, so we encourage people to book appointments now if needed. For Hopkins clinics, keep an eye on MyChart for future openings. This web page also has information regarding where the shot is available at Hopkins and will be updated as additional clinics are added. 
 
Regardless of where you get your shot, make sure you get documentation before you leave and then upload it into the VMS. The only place where information is uploaded automatically into the VMS is at an on-site JHU occupational/student health clinic, not at Walgreens (as in previous years) or JHM physicians’ offices.
 
If you have received the vaccination, but don’t have documentation to upload, you can get it from the provider's website (e.g., Walgreens, CVS, etc.) or from a state website called Maryland MyIR, which is a free website service that allows consumers to view and print copies of their official vaccination records directly from ImmuNet, Maryland's immunization information system. 
 
JHU School of Medicine employees, postdoctoral trainees, and students fall under Johns Hopkins Medicine’s mandate and policies. The deadline and requirements differ, so please refer to JHM’s guidance online.
 
For APL staff members who work, teach, or attend classes at other JHU or JHM campuses, the mandates for each campus apply and can supersede APL guidelines.
 
If you have any additional questions, you can email VMS@jhu.edu for help.
Sincerely,

Meredith Stewart
Interim Vice President for Human Resources

Stephen Gange
Professor and Executive Vice Provost for Academic Affairs

Jon Links
Professor, Vice Provost, and Chief Risk Officer

Kevin Shollenberger
Vice Provost for Student Health and Well-BeingInterim Vice Provost for Student Affairs

Dear Johns Hopkins Community:

We are pleased to announce that Johns Hopkins Medicine is now offering three brands of COVID-19 boosters for those who have completed an initial COVID vaccination. These additional doses are available for individuals at high risk for infection because of their medical, work, or living conditions.

Additionally, all those who previously received a single dose of the Janssen/Johnson & Johnson (J&J) vaccine are eligible for a booster. JHU community members may make an appointment at a Johns Hopkins clinic if they qualify.

The Centers for Disease Control and Prevention (CDC) has recommended the boosters for people who are aged 65 and older, live in long-term care settings, have certain underlying medical conditions, or work or live in high-risk settings. Recently, the federal Food and Drug Administration (FDA) has added Moderna and J&J to its list of manufacturers authorized for boosters. The FDA has also determined that it is safe for individuals to receive a different vaccine brand for their booster dose from the brand they received initially. The option to schedule a booster from a different manufacturer than your initial vaccine will be offered by Johns Hopkins vaccine clinics in the coming weeks.

To receive an approved booster dose at a Johns Hopkins vaccine clinic, you must schedule an appointment through MyChart. No walk-ins will be permitted at Johns Hopkins clinic sites. Beginning Oct. 26, updated appointments will be available. Log in to MyChart. Choose “schedule an appointment” and select the “COVID-19 vaccine” tile.

You will not be able to request a specific brand on site at the Johns Hopkins Medicine vaccination clinics. However, each Johns Hopkins vaccination clinic will administer a specific vaccine brand, as follows:

  • Turner Concourse (East Baltimore campus): Pfizer
  • Johns Hopkins Bayview Medical Center: Moderna and J&J
  • Sibley Memorial Hospital: Pfizer
  • Howard County General Hospital: Pfizer
  • Suburban Hospital: Moderna and Pfizer
You may also view the vaccination brands offered at our mobile vaccination clinics. Walk-ups are welcome at mobile vaccination clinics.

At this time, JHU and JHM personnel are not required to receive a booster under the COVID-19 vaccine policies. For general information and to check eligibility, visit the COVID-19 Vaccine Boosters document on the Johns Hopkins Medicine website.

Sincerely,
 
Gabe Kelen
Director, Johns Hopkins Office of Critical Event Preparedness and Response (CEPAR)
Director, Department of Emergency Medicine
The Johns Hopkins Hospital and Health System
 
Lisa Maragakis
Senior Director of Healthcare Epidemiology and Infection Prevention
Johns Hopkins Health System
 
Robert Carter
Senior Director
Johns Hopkins Medicine Office of Emergency Management
 
Clarence Lam
Interim Director, Occupational Health Services
Johns Hopkins Medicine
 
Stephen Gange
Professor and Executive Vice Provost for Academic Affairs
Johns Hopkins University
 
Jon Links
Professor, Vice Provost, and Chief Risk Officer

Johns Hopkins University

Dear Johns Hopkins Community:
 
Students, trainees, postdoctoral fellows, faculty, and staff have until Nov. 19 to get their mandatory annual influenza (flu) vaccine and to upload proof to the Vaccine Management System (VMS). Individuals seeking a medical or religious exception must apply through the VMS by Nov. 9.
 
Many thanks to the 40% of all JHU employees and the 33% of students who have registered their flu shot so far. It’s important for all of us to do our part to keep each other safe during flu season, and getting the shot is a requirement for spending time on our campuses.
 
Links to the official policy, ways to schedule a flu shot, and information about exceptions are online. While a few spots remain at JHU on-site clinics, the flu vaccine is free with most health insurance at any outpatient pharmacy, health care provider office, or city/county health department clinic. JHU affiliates may also use a voucher for a free, JHU-sponsored vaccination at any Walgreens. To use the Walgreens voucher, you must either print out the voucher (available on the VMS website) or display it on your phone at the time of service. Click "flu voucher" to download it. Appointments may be necessary, though some locations allow walk-ins.
 
For on-site flu clinics and Walgreens flu vaccinations, please complete this vaccination form prior to your appointment and bring your JHU identification with you. If you get the flu vaccine at Walgreens or anywhere other than at a JHU on-site Occupational and Student Health vaccine clinic, proof of immunization must be uploaded to the VMS. This applies even if the doctor/doctor’s office that gave you the vaccine is within the Johns Hopkins network.
 
Note that the mandate outlined in this message does not apply to JHU employees who are 100% remote—that is, those who never visit any Johns Hopkins facility or conduct business in any public setting on Johns Hopkins’ behalf. JHU School of Medicine employees, postdoctoral trainees, and students fall under Johns Hopkins Medicine’s mandate and policies, which differ. Please refer to JHM’s guidance for more information. For APL staff members who work, teach, or attend classes at other JHU or JHM campuses, the mandates for each campus apply and can supersede APL guidelines.
 
If you have any questions that are not answered on our websites, you can email vms@jhu.edu. We appreciate your support.
 
Sincerely,
 
Sunil Kumar
Provost and Senior Vice President for Academic Affairs
 
Laurent Heller
Senior Vice President for Finance and Administration
 
Kevin Shollenberger
Vice Provost for Student Health and Well-Being
Interim Vice Provost for Student Affairs
 
Meredith Stewart
Interim Vice President for Human Resources

Executive Director, Total Rewards


Dear Johns Hopkins Community:

We are excited to have students returning to our campuses and to be starting another academic year. As we increase in-person activities this fall, we are committed to keeping you safe, and, as we indicated last week, we have decided to take some additional precautions to prevent the spread of COVID-19 among our faculty, students, and staff. We would also like to remind you of some important guidelines to help you protect yourself and your colleagues and to invite you to a town hall next week.

More than 95% of our faculty and 91% of our staff have documented their full vaccination against COVID, and we expect that once students who have not had the opportunity to receive an FDA-authorized vaccine arrive on campus, their numbers will be similar. Thanks to our high vaccination rates and other safeguards we have employed throughout the pandemic, such as masking, testing, and restrictions on eating and drinking, we have seen no documented cases of transmission in laboratory or classroom settings since the beginning of the pandemic. And the diligence of our community in maintaining good public health practices is evident in the initial test results from students moving into our residence halls—less than 0.5% were positive for COVID.

Based on CDC advisories and our consultation with experts in public health and infectious disease, we are confident that these measures are sufficient at this time without the need for distancing or de-densification in our facilities or on university transportation. However, the number of COVID cases regionally and nationally has increased in recent weeks, so out of an abundance of caution, we are enacting the following policies.
  • Expanded testing requirements for undergraduates. In order to stay aware of conditions among our community and assist individuals who may have been exposed, JHU will require all vaccinated undergraduates, including those who live off campus, to take a saliva test once a week, starting Monday, August 30. (As with other members of the community, undergraduates with approved exceptions to the vaccination mandate will be required to test twice weekly.) Testing locations and information are on the JHU coronavirus information website. Those who have tested positive for COVID in the past 90 days will be excused from testing because it would create false positives. If this is the case, please email SHWCintake@jhu.edu.
  • Pregnancy exception discontinued. Given recent guidance from the CDC, the American College of Obstetricians and Gynecologists, and the Society for Maternal-Fetal Medicine recommending that pregnant women be vaccinated against COVID, we will no longer allow exceptions to vaccination for women who are pregnant or trying to conceive. Those who have already been granted such an exception will now need to provide documentation of their vaccination or approved exception on medical or religious grounds.
  • Business travel restrictions. JHU will allow only essential university-sponsored travel, which must be approved by your division. Affiliates will be required to submit travel approval documentation with their expense reports.
We also offer the following reminders:
  • Stay home if you have symptoms. If you have symptoms consistent with COVID, stay home and call the Johns Hopkins COVID-19 Call Center at 443-287-8500, seven days a week, between 7 a.m. and 7 p.m. You will be provided instructions on whether you need to get tested for COVID and whether and how long you should isolate/quarantine.
  • Mask use is mandatory indoors for everyone at all times. Even if you are more than six feet from others, you must still wear a mask indoors except when alone in an office with a closed door or when eating in a safely distanced manner.
  • Complete daily health check with Prodensity. Please be sure to download and use the Prodensity app for daily health checks. We are centrally monitoring the compliance of faculty, students, and staff across the university, but at this time, the system should not be used for spot checks of whether an individual has a red or green pass.
  • Respect others’ privacy related to vaccination status. Individual students, staff, and faculty may not inquire about another affiliate’s vaccination status. Compliance is being monitored at both the central and school levels. The only exception is for supervisors in a clinical setting (e.g., medical or nursing students in clinical rotations).
The School of Medicine continues to follow Johns Hopkins Medicine policies for vaccination. APL has its own policies for individuals on its property, but for APL staff members who work, teach or attend classes at other JHU or JHM campuses, the mandates for each campus apply and can supersede APL guidelines.

If you have any questions about our policies or guidelines, we invite you to attend a virtual town hall hosted on covidinfo.jhu.edu next Wednesday, September 1, at 12:30 p.m. You may submit questions during the event or in advance at HRCOVID19@jhu.edu.

Thank you for helping us have a successful and safe semester. We will continue to keep you updated by email and through the coronavirus information website in the coming weeks.

Sincerely,

Stephen Gange
Professor and Executive Vice Provost for Academic Affairs

Jon Links
Professor, Vice Provost, and Chief Risk Officer


Dear Faculty, Students, and Staff:
  
Keeping our community safe and healthy remains our foremost priority as we all continue to navigate the pandemic together. The overwhelming majority of you have taken the most important step in that effort by getting vaccinated against the virus. Ninety-five percent of faculty and 92 percent of staff have submitted documentation that they have been fully vaccinated; data on students will be forthcoming once they have returned to campus. 
 
On top of the protection afforded by our high vaccination rates, we are making two adjustments in our protocols at this time based on the latest research and case trends, which show a surge in the delta varient in recent weeks. We are limiting allowable vaccines to those that are FDA-approved and developing plans to increase COVID-19 testing. 
 
As a reminder, our plans for the fall include a universitywide mandate for COVID vaccinations, twice weekly COVID testing and masking for those who have approved vaccination exceptions, weekly COVID testing for vaccinated residential undergraduate students, limitations on the size of in-person classes and events, and heightened ventilation and air filtration. In the last several weeks, we have also instituted a universal indoor face-covering requirement.
 
Together, these measures offer strong protection against the spread of COVID within and by our community and allow us to return to campus as planned.
 
However, there are recent reports that certain vaccines may be less effective against the delta variant. Therefore, out of an abundance of caution and based on the recommendations of our Health Advisory Group, we are instituting the following changes in our campus operations.  
 
1. Only FDA-authorized COVID vaccines will be accepted. These three vaccines (Pfizer-BioNTech, Moderna, J&J/Janssen) have all shown effectiveness against known variants. Any individuals who have not received one of these vaccines must be revaccinated with a full course of one of these vaccines upon arrival, that is two doses, properly spaced, for Pfizer-BioNTech or Moderna, and one for J&J/Janssen. 
 
Previously, we allowed any vaccine authorized by the World Health Organization, but given growing data about the potential for lower effectiveness against delta, we are now mandating revaccination for those who have received non-FDA-approved vaccines. The university will assist students if they need help, and vaccination information is on the Johns Hopkins Medicine website
 
Individuals who have uploaded to the Vaccine Management System documentation of vaccination with Oxford/AstraZeneca, Covishield, Novavax, Sinopharm, or Sinovac will be contacted and asked to schedule an appointment to receive one of the FDA-authorized vaccines. You must complete your vaccinations and upload documentation to the Vaccination Management System (VMS) by Oct. 8. Your prior submission will be removed so that you can upload new documentation after your final dose. You may not upload documentation until that point. In the meantime, you will be allowed to come on campus, but you will be required to follow the same masking and testing requirements (twice weekly) as those with vaccination exceptions until you are fully vaccinated (two weeks after your final dose).
 
2. Asymptomatic COVID testing will be expanded. Our current policy requires anyone on-campus who has an approved vaccination exception to be tested twice a week. Further, all vaccinated residential undergraduates are required to be tested once a week. To facilitate early detection of any COVID outbreaks within our community, we are developing plans to expand mandatory asymptomatic testing, and we expect to provide details in the coming days.
 
Asymptomatic COVID testing will remain available on a voluntary basis for all students, postdoctoral fellows, faculty, and staff. Details on testing locations are on the JHU coronavirus information website. Anyone who exhibits COVID symptoms is directed to call the Johns Hopkins COVID Call Center (JHCCC) at 443-287-8500, seven days a week, between 7 a.m. and 7 p.m. The JCCC will arrange for testing if needed and assist in transmitting information to Occupational Health or Student Affairs.
 
The School of Medicine continues to follow Johns Hopkins Medicine policies for vaccination. APL has its own policies for individuals on its property but for APL staff members who work, teach or attend classes at other JHU or JHM campuses, the mandates for each campus apply and can supersede APL guidelines.
 
As always, we are closely monitoring conditions, and both Johns Hopkins University and Johns Hopkins Medicine are evaluating additional precautions to further protect our community and our neighbors. We will keep you updated on any changes to our protocols. Thank you for maintaining proper COVID safety practices throughout the pandemic and assisting us with preparing for a productive, rewarding, and healthy fall semester.
 
Stay safe and be well,
 
Stephen Gange    
Professor and Executive Vice Provost for Academic Affairs    
 
Jon Links    
Professor, Vice Provost, and Chief Risk Officer    
 
Jane Schlegel  

Vice President and Chief Administrative Officer


Dear Johns Hopkins Community,
 
Now that Baltimore City has reinstated a masking policy, owing to the rise in COVID cases in Maryland associated with the delta variant, we want to clarify how that affects the university’s mandate, communicated to you on Wednesday, Aug. 4, that all individuals, regardless of vaccination status, wear masks indoors. The School of Medicine resumed its indoor masking requirement on Friday, July 30, per Johns Hopkins Medicine policies. APL has its own policies for individuals on its property but for APL staff members who work, teach or attend classes at other JHU or JHM campuses, the mandates for each campus apply and can supersede APL guidelines.
 
Indoors, face coverings are universally mandated across JHU campuses, except in the following situations:
  • In single-occupancy offices
  • In residence hall dorm rooms/suites/apartments, only with roommates
The Baltimore City mask mandate provides an exception when eating. Anywhere on campus, momentary unmasking for drinks/snacks remains permitted. We are permitting meals outdoors without distancing/masking restrictions and in indoor spaces where a 6-foot distance from other people can be consistently maintained. Eating in cubicles and shared offices with 6-foot distancing is, therefore, permitted, but masks are required when not eating. Facilities staff are working on establishing areas across campus for de-densified dining. 
 
University-sponsored events on campus may provide only pre-packaged, grab-and-go food to be taken away to eat outdoors or in physically distanced areas indoors. Sit-down meals, buffets, and platters at these events are suspended. These guidelines also apply to off-campus events anywhere in Maryland and D.C.; local and venue rules apply in other areas. 
 
Vaccination remains the most important step you can take to keep yourself and your family safe. While recent data suggests that the delta variant can be transmitted by and among people who have been vaccinated, the COVID vaccines remain remarkably effective at preventing severe illness and hospitalization. Johns Hopkins University has mandated that, as of Aug. 1, all faculty, staff, and students need to have documented their full vaccination or to have applied for an exception on medical, religious, or pregnancy grounds, and so far more than 80% have done so—in excess of the general population. Our goal remains to reach as close as possible to 100% vaccination within our community, and we have begun to follow up with those who have not yet documented their vaccination.
 
We continue to plan for an in-person fall semester, including a broad return of staff to in-person work. We are confident that this guidance, combined with our vaccination mandate, will help us keep our community safe and prevent transmission to other vulnerable populations.
 
As always, your health and safety remain our top priorities, and we will continue to monitor conditions to determine whether our COVID safety protocols need to be adjusted. Thank you for maintaining proper COVID safety practices throughout the pandemic and assisting us with preparing for a productive, rewarding, and healthy fall semester.
 
Stay safe and be well,
 
Stephen Gange     
Professor and Executive Vice Provost for Academic Affairs     
    
Jon Links     
Professor, Vice Provost, and Chief Risk Officer     
    
Jane Schlegel    
Vice President and Chief Administrative Officer 


Dear Johns Hopkins Community:
 
Given the rise in COVID cases in Maryland associated with the delta variant, Johns Hopkins University will reinstate its mandate that all individuals, regardless of vaccination status, wear masks indoors, effective Thurs., Aug. 5. We are also resuming restrictions on indoor eating, as detailed below. (The School of Medicine resumed its indoor masking requirement on Friday, per Johns Hopkins Medicine policies.)
 
As we communicated last week, the Centers for Disease Control and Prevention has recommended a resumption of masking, even for those who have been vaccinated, in communities where the incidence of COVID exceeds 50 or more new cases per 100,000 people or where the positivity rate is greater than 8% during a seven-day period, and Maryland has now crossed that threshold. We are hopeful that this increase in cases will abate in the coming weeks, but our cautious approach to protecting our campus community and our Baltimore neighbors warrants this added precaution.
 
Vaccination remains the most important step you can take to keep yourself and your family safe. While recent data suggests that the delta variant can be transmitted by and among people who have been vaccinated, the COVID vaccines remain remarkably effective against preventing severe illness and hospitalization. Johns Hopkins University has required all faculty, staff, and students to have documented their full vaccination or to have applied for an exception on medical, religious, or pregnancy grounds as of Aug. 1, and more than 80% have done so—exceeding the general population. Our goal remains to reach as close as possible to 100% vaccination within our community, and we will follow up with those who have not yet documented their vaccination.
 
Our plans for an in-person fall semester, including a broad return of staff to in-person work, remain unchanged. After consultation with our Health Advisory Council, the University Pandemic Academic Advisory Committee, and others, we are confident that masking and restrictions on indoor eating, combined with our vaccination mandate, will improve our measures to keep our community safe and prevent transmission to other vulnerable populations, those who have approved vaccine exceptions, and children under 12 years old, who are not yet eligible for COVID vaccines. We recognize that masking in the workplace may be inconvenient, but we believe the benefits of returning together as a community in pursuit of our common mission outweigh that discomfort.
 
Specifically, the following operational changes are enacted beginning Aug. 5:
 
Indoor face-coverings are universally mandated across campus except in the following situations:
  • In single-occupancy offices and shared office locations where 6-foot distancing can be maintained;
  • In residence hall dorm rooms/suites/apartments, only with roommates;
  • When eating or drinking at a distance of at least 6 feet from any other person;
  • With permission from the Provost’s Office, in instructional settings where there is a pedagogic rationale and sufficient distancing
Eating meals in indoor shared spaces is restricted to those areas where 6-foot distance can be maintained. Momentary unmasking for drinks/snacks remains permitted.
 
Food at university-sponsored indoor events will be suspended except for:
  • Grab-and-go food to be taken away from the event; or
  • Drinks/snacks that can be consumed with only momentary unmasking
As always, your health and safety remain our top priorities, and we will continue to monitor conditions to determine whether our COVID safety protocols need to be adjusted. We are grateful for your diligence and conscientiousness in maintaining proper COVID safety practices throughout the pandemic, and we are confident that we can have a productive, rewarding, and healthy fall semester.
 

Stay safe and be well,

 
Stephen Gange      
Professor and Executive Vice Provost for Academic Affairs      
     
Jon Links      
Professor, Vice Provost, and Chief Risk Officer      
     
Jane Schlegel    

Vice President and Chief Administrative Officer


Dear Johns Hopkins Community, 
 
This week, the Centers for Disease Control and Prevention recommended a resumption of indoor masking requirements regardless of an individual’s vaccination status in communities with substantial or high transmission of COVID, which it defines as 50 or more new cases per 100,000 people or a positivity rate of greater than 8% during a seven-day period. Baltimore and the state of Maryland remain below the CDC’s thresholds, but Washington, D.C., exceeds them, and Mayor Muriel Bowser has reinstated the district’s indoor masking requirement. As of Saturday, universal indoor masking will resume at Johns Hopkins University properties in Washington. Additionally, in light of its unique circumstances related to patient care, Johns Hopkins Medicine, including the School of Medicine, has also reinstated universal masking in its facilities effective today
 
For all other JHU operations, we are closely monitoring local levels of infection, and we will follow the CDC’s guidance and reinstate indoor masking requirements if transmission levels exceed the CDC’s thresholds. Additionally, we are consulting with our public health experts, deans, and the University Pandemic Academic Advisory Committee about whether to resume indoor masking even at lower levels of community transmission, and we will follow up next week.  
 
The most important thing you can do is to get vaccinated if you have not done so already. As you know, JHU has instituted a requirement that all faculty, students, and staff either submit documentation that they have been vaccinated or apply for an exception to the mandate by this Sunday, August 1. We are encouraged by the high rate of vaccination within our community thus far but need everyone to do their part in this regard. Vaccination is the single most important thing you can do for yourself, your family, and your community in this pandemic, and our goal remains to reach as close to 100% vaccination among our faculty, students, and staff as possible. 
 
Our plans for broad resumption of in-person academic, research, and extracurricular activities, as well as staff return plans, are unchanged, and we look forward to being together again in the coming weeks. As public health conditions vary, we expect that periods of masking or other restrictions (e.g., on eating together indoors) will be a fact of life for the near future. But as we prepare for the fall semester, we do not anticipate the need for public health precautions as extensive as those we instituted last year.
 

Evidence about the increased transmissibility of the new delta variant is emerging. Fortunately, the data continues to show vaccines remain effective in preventing serious illness. However, the risk for SARS-CoV-2 breakthrough infections in fully vaccinated people cannot be completely eliminated when community transmission of the virus is widespread. Masking and vaccination mandates reflect the need to protect those who have an approved medical or religious exemption and to prevent transmission to those who are at increased risk for severe disease and among families with children younger than 12, who are not yet eligible for the vaccines. 

 
As always, we will put the health and safety of our community and our Baltimore neighbors first, but we remain optimistic that we will be able to come together this fall for a much more normal university experience. 
 
Stay safe and be well, 
 
Stephen Gange      
Professor and Executive Vice Provost for Academic Affairs      
     
Jon Links      
Professor, Vice Provost, and Chief Risk Officer      
     
Jane Schlegel     
Vice President and Chief Administrative Officer     

Dear Faculty, Students, and Staff:  

 
We are quickly getting close to the August 1 deadline for JHU affiliates—faculty, postdoctoral fellows, undergrad/grad students, and staff, including bargaining unit members—to comply with Johns Hopkins' mandate by uploading their documentation of COVID vaccination. Almost 60,000 people throughout Johns Hopkins have their vaccination documentation recorded already—some by uploading it themselves, others by having it uploaded automatically because they were vaccinated at JHM—but we need everyone to be in compliance if they are coming to our campuses this year.
 
If you have not done so, we encourage you to use the Vaccination Management System to submit your documentation as soon as possible. If you have received the first of two vaccinations, but are waiting for the proper time to get a second, you can upload the information after the second shot.
 
All JHU affiliates who will be on-site at any time are required to register their vaccination status. Please note that faculty, students, and staff at the School of Medicine are governed by the policies and deadlines of Johns Hopkins Medicine. Employees and students who have submitted documentation verifying that they are fully vaccinated against COVID (two weeks following their final dose) will no longer be required to wear a mask indoors on Johns Hopkins University property or at JHU worksites.
 
Fully remote individuals, including staff and online students who are working or studying 100% remotely, are exempt from the vaccination mandate, but they should change their status in Prodensity to indicate that they will not be coming on campus. Those who are on-campus at any time (e.g., for a meeting) or those who travel or represent JHU in the community – even if it’s not on a JHU campus – are required to be vaccinated. This applies to students taking online classes who may be participating in residencies or field studies as part of their program.
 
Please use the VMS to submit your documentation for COVID-19 vaccination as soon as possible, or to request a medical, religious, or pregnancy exemption. You will also be required to use the same system later this fall to submit proof of flu vaccination.
 
Full instructions for using the VMS are on the coronavirus information website. If you encounter any problems, please email VMS@jhu.edu or stop by the testing center at the Glass Pavilion on the Homewood campus (Monday through Friday, 9 a.m. to 4:30 p.m.) for in-person assistance.  
 
Compliance monitoring through Prodensity
 
We will continue to use the Prodensity app to monitor compliance with JHU COVID safety policies, including the vaccination mandate. In addition, anyone who is coming to JHU for work, meetings, class or other activities must use Prodensity on a daily basis to complete a very brief health heck.
 
If you are not compliant with the vaccination mandate or the masking and COVID testing requirements associated with an approved exception to the mandate, you will receive a red campus pass and may not be able to access campus and/or JHU resources.
 
Click here or email testinginfo@jhu.edu for help with getting and using Prodensity and a tutorial on how to ensure your status is up-to-date. Those who have not yet downloaded Prodensity can do so here. Those who already have the app should make sure they have updated to the latest version. Individuals may also access Prodensity on the web at https://covidsurvey.jh.edu/home.
 
Please submit your vaccine documentation as soon as possible so we can bring our community back together safely and quickly this fall.  
 
Sincerely,
 
Stephen Gange    
Professor and Executive Vice Provost for Academic Affairs    
   
Jon Links    
Professor, Vice Provost, and Chief Risk Officer    
   
Jane Schlegel    

Vice President and Chief Administrative Officer  

Dear Faculty, Students, and Staff: 

 
The deadline for JHU affiliates—faculty, postdoctoral fellows, undergrad/grad students, and staff, including bargaining unit members—to comply with Johns Hopkins' mandate by uploading their documentation of COVID vaccination is Aug. 1. Almost 60,000 people throughout Johns Hopkins have their vaccination documentation recorded already—some by uploading it themselves, others by having it uploaded automatically because they were vaccinated at JHMbut we have a ways to go to get our campus community ready to come together again. 
 
If you have not done so, we encourage you to use the Vaccination Management System to submit your documentation as soon as possible.
 
All JHU affiliates are required to register their vaccination status. Please note that faculty, students, and staff at the School of Medicine are governed by the policies and deadlines of Johns Hopkins Medicine. Employees and students who have submitted documentation verifying that they are fully vaccinated against COVID (two weeks following their final dose) will no longer be required to wear a mask indoors on Johns Hopkins University property or at JHU worksites. 
 
Fully remote individuals, including staff and online students who are working or studying 100% remotey, are exempt from the vaccination mandate. Those who are on-campus at any time (e.g., for a meeting) or those who travel or represent JHU in the community – even if it’s not on a JHU campus – are required to be vaccinated. This applies to students taking online classes who may be participating in residencies or field studies as part of their program.
 
How to use the VMS 
 
You must use the VMS to submit your documentation for COVID-19 vaccination by Aug. 1. You will also be required to use the same system later this fall to submit proof of flu vaccination.
 
The VMS will ask you to upload a photo of your vaccination card or other formal documentation of vaccination. The photo must clearly show, in English, your name and that you have been fully vaccinated. For those who have received a two-dose vaccine (e.g., Pfizer or Moderna), your documentation must indicate that you have received your second dose. Affiliates who have received a WHO-authorized vaccine overseas will need to upload a certified English translation of the documentation. If you were vaccinated through a JHM clinic, your documentation may be automatically recorded; if so, you will have received an email explaining that you do not need to upload your documentation. 
 
Please note, an exception category is available in the VMS allowing those who are pregnant or trying to conceive to request an exception to the vaccination mandate. You may also apply for a medical or religious exception using the VMS.
 
Additional instructions for using the VMS are on the coronavirus information website. If you encounter any problems, please email VMS@jhu.edu or stop by the testing center at the Glass Pavilion on the Homewood campus (Monday through Friday, 9 a.m. to 4:30 p.m.) for in-person assistance.  
 
Compliance monitoring through Prodensity
 
We will continue to use the Prodensity app to monitor compliance with JHU COVID safety policies, including the vaccination mandate. If an affiliate is not compliant with the vaccination mandate or the masking and COVID testing requirements associated with an approved exception to the mandate, they will receive a red campus pass and will not be able to access campus and/or JHU resources. 
 
If you are 100% remote and will never be visiting JHU or traveling on behalf of JHU, you do not need to apply for an exception (or do anything else in a JHU system) if you are not vaccinated, however, we encourage you to consider vaccination and to upload your status to VMS should your situation change in the future.
 
Click here or email testinginfo@jhu.edu for help with getting and using Prodensity and a tutorial on how to ensure your status is up-to-date. Those who have not yet downloaded Prodensity can do so here. Those who already have the app should make sure they have updated to the latest version.
 
More information 
 
Details about how to get vaccinated, who needs to get vaccinated, and how to apply for an exception to the mandate can be found on JHU’s covid information website along with updated FAQs. If you can’t find the answer to your question there, you may email VMS@jhu.edu
 
Please submit your vaccine documentation as soon as possible so we can bring our community back together safely and quickly this fall.  
  
Sincerely, 
 
Stephen Gange     
Professor and Executive Vice Provost for Academic Affairs     
    
Jon Links     
Professor, Vice Provost, and Chief Risk Officer     
    
Jane Schlegel    
Vice President and Chief Administrative Officer  

Dear SAIS Faculty & Staff –
 
We are excited to begin welcoming Faculty and Staff back to our Washington D.C. campus! Earlier in July, you received an email with initial information including the updated mask policy and instructions for registering your vaccination status with the University.  We encourage everyone with vaccine documentation to complete the upload process as soon as possible, with a deadline of August 1. This is an important first step in preparing for your return.
 
Last week many Faculty and Staff will make their first trip to campus in over a year. Managers and team leads have been provided guidance on approved return-to-work plans. If you or any of your staff have questions about expectations or work schedules, please speak with your supervisor. Workplaces are expected to transition to their fall operating posture by mid-August. We remind everyone to remain patient and respectful as we all adjust to our return to campus, as some services will continue to be limited in the month of July. 
 
To aid in a smooth transition back to the office, we have put together a list of reminders and items to consider as you prepare for your return.  Zendesk is your one stop resource for IT, parking, and facilities related needs. You may submit a Zendesk request by emailing support@sais.zendesk.com or filling out a Zendesk Request Ticket here.
 
Sincerely,

Schuyler Asman
Director of Campus Operations

JCard
  • You will need your JCard to enter campus buildings and use the printers/copiers. If you have lost your JCard or are a new faculty/staff working remotely, please submit a Zendesk request prior to your first day back on campus so we can have your new JCard ready.
Parking
  • All previously assigned parking spots will remain the same. SAIS has limited parking on campus.
  • The BOB parking garage will open July 15.
  • All garages require a remote or fob to enter. If the battery in your fob or remote is low, or the device does not work with the first attempt, you can request a new one through Zendesk.
Computer Use
  • Ensure you have your JHED ID and Password up to date. If you changed your password while working from home and have not connected through VPN or the JHU network, your passwords may not have synced. The first time you login in on campus you will use your new password on your laptop.
  • Bring back any SAIS owned equipment or accessories (computer, printers, monitors, docking station, mouse, keyboard, etc.) that you will need to use in the office.
  • Check that you still have the print driver “SAIS-MFP” installed on your computer. If it has been removed or no longer showing, please submit a Zendesk ticket.
  • Try connecting to the Wi-Fi . If you experience an issue upon your initial return, disconnect from the Hopkins Wi-Fi and re-connect. If issues persist, submit a Zendesk ticket or call tech support 202.663.5666.
Office
  • Ensure you have your office key when you return. Consider using a key lanyard to avoid being locked out.
  • BOB Building requires a building fob; if you find that your fob is no longer working, please submit a Zendesk ticket for a replacement.  
  • Return any office furniture or accessories that you may have taken home (i.e. desk chairs). All SAIS property should be returned to campus.
  • Work with your office, program, or department to restock any office supplies needed.
  • Cleaning and trash/recycling pick-up will return to a normal schedule. If you plan to do a large office or suite cleanout and need additional large trash bins, please submit a Zendesk ticket.
  • Hand sanitizer and cleaning wipes have been placed throughout Nitze, BOB, and Rome.
  • The schedule for shredding documents will resume as normal.
  • The Micro Market (grab & go food) will reopen on Monday, August 2nd  starting with light snacks and refreshments. It will be fully stocked beginning Monday, August 16th.
New Staff, Change in Departments, or New Office

If you are a new member of the staff, have changed departments, or are in a new office, you may need to submit a Zendesk ticket for the following:
  • Access a new shared drive.
  • Connect a new cost center to the print system for print release and making copies.
  • Merge or transfer office phone numbers.
Office Moves

All planned office moves are being communicated directly to those who are relocating. If you anticipate you will be moving offices and have not heard from the Operations Team, please contact Hope Fees  hfees1@jhu.edu. Office moves have been scheduled sequentially; specific dates are being communicated. Moving boxes can be requested through Zendesk. We will arrange for packed boxes to be delivered and IT items to be relocated and setup. If you need a new office or suite key, please submit a ticke to Zendesk.


Information and Resources

JHU Coronavirus Resources

JHU Coronavirus Information
JHU Return to Campus Guide
JHU Social Compact
Your Health & Safety
JHU Coronavirus FAQ
Teaching, Learning & Working

LEARN HOW JOHNS HOPKINS EXPERTS IN GLOBAL PUBLIC HEALTH, INFECTIOUS DISEASE, AND EMERGENCY PREPAREDNESS HAVE BEEN AT THE FOREFRONT OF THE INTERNATIONAL RESPONSE TO COVID-19.
 

Coronavirus Resource Center