COVID-19 Update

Johns Hopkins SAIS is actively monitoring the global COVID-19 outbreak, focusing on the health and well-being of the university community. CLICK HERE for additional information, including spring semester reopening plans.

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COVID19 Update: Faculty and Staff

Washington DC 

The Washington DC campus will open for limited in-person instruction for the Spring 2021 semester, with respect to the JHU Phase 2 guidance for resuming medium-risk on-campus activities.

While the University remains open, our guidance is that telework should continue to be the first choice for as many employees as possible and employees should be on site only when performing essential tasks. Positions that are considered essential on-site and serve in a mission-critical role will be permitted to return to campus. 

While Phase 2 re-opening is underway, please continue to  review the JHU Return to Campus Guidance that provides a wealth of information on recommended health and safety protocols that we will follow as we begin our gradual, multiphase resumption of on-campus activity.

For comprehensive information on campus operations, health and safety of employees, employees’ read the Johns Hopkins University Phases for Resuming On-Campus Activity.

Faculty and Staff Update

Dear SAIS Staff,

I hope that you all had a restful winter holiday and are looking forward to the spring semester.

I am pleased to let you know that SAIS will resume a limited number of in-person classes on the DC campus for the spring 2021 semester. Due to the State of Emergency that was in effect this week related to the inauguration security protocols, we opted to delay the in-person reopening to Monday, February 1st. This change does not impact the start of classes, which will begin as scheduled, in a fully virtual format, on Monday, January 25th. Only faculty, and staff who are teaching, performing research or are required to be on-site for campus operations are expected to come to campus. All others should continue to work from home for the duration of the spring semester.

Though our posture for staff presence on campus has not changed from the fall semester, limited in-person instruction may require some staff to have an on-campus presence to support student during the spring semester. If you are working on-site this semester, this email contains valuable information to help you prepare to be on-campus. Please take the time to familiarize yourself with the protocols and guidance that have been put in place to help ensure the health and safety of the entire SAIS community. 

DC Campus and Staff Office Access

SAIS buildings will be open this semester for in-person class instruction only. Building facilities will not be available for study space or group gatherings/activities.  Group gatherings of any size will be prohibited on campus and discouraged for students off campus. All student support services including the Library, Student Accounts, Student Life, Student Services, Global Careers, and Registrar will remain virtual. Building staff will be limited to security and essential operations. Students in need of support, have been instructed to contact each respective office by email/phone. 

To maintain low density in the buildings, staff office access on the DC campus will continue to be limited. Staff who may need access to their office, even on a limited basis, will only be permitted if deemed by Operations and Human Resources to be mission essential. In these cases, we ask that you request access at least 48 hours in advance to Debbie Aguilar at dwalls4@jhu.edu so that she may prepare a letter for you to take to the security desk. Last minute, same-day requests are not likely to be honored.

Daily Health Checks

SAIS will require comprehensive COVID safety measures on campus, including face coverings, physical distancing, enhanced cleaning protocols, and self-monitoring for symptoms. Faculty, students and staff will be required to check their symptoms using the ProDensity app every day before coming to campus. The app can be downloaded via an iOs or Android device.  The app will also show whether or not an individual has received a recent flu shot that has been catalogued by JHU, as proof of this will also be required to access campus. The security officers in each building will check the "campus pass" generated by the ProDensity App for every individual entering a DC campus building. Staff must have a green pass in order to gain access to the building. The green pass will indicate that your flu shot has been acknowledged/recorded by JHU, daily health check is complete (ProDensity app), and asymptomatic testing for the week prior has a negative result. 

COVID Testing

Testing can reduce the risk of spreading COVID-19, however, it does not eliminate all risk. When paired with everyday precautions like wearing masks and social distancing, testing can make campus safer by reducing the spread of the virus.  

Asymptomatic Testing

Asymptomatic testing is required weekly for all staff who are scheduled or plan to on-campus in Washington DC. Free testing began earlier this month and is located in the Nitze Building, 1740 Massachusetts Ave NW.  You may make an appointment for testing via the MyChart system and test results will be sent to you electronically through MyChart as well. You must test the week of January 25th to ensure a green campus pass to enter the buildings the week of February 1st. If you receive a red pass due to missing a weekly test the previous week, go straight to the testing site (lower level of the Nitze building) to receive your test to be allowed into the building. It is important to note, however, that it is not guaranteed that the testing facilities can immediately accommodate all such requests. 

Scheduling COVID Testing Appointments

You should have received an email last week with instructions on how to establish an account in MyChart. In order to schedule an appointment, simply log into your MyChart account and click on the appointment scheduling action item. Please refer to the MyChart Tip Sheet for step-by-step instructions. If you have any questions or concerns about your MyChart account, or did not receive an email with instructions, please contact the Epic helpdesk at 888-676-3433 or Debbie Aguilar at dwalls4@jhu.edu.    

Social Compact

The Johns Hopkins Social Compact is our shared commitment to follow appropriate protocols and exercise personal responsibility, and to encourage others to do the same. By committing to the JHU Compact, students, faculty and staff acknowledge their responsibility to ensure the continued opening of the school by following public health guidelines and adhering to all institutional policies. While students, faculty, and students are encouraged to acknowledge receipt of the Social Compact, they are not required to sign it.

Compliance and Enforcement

Staff are expected to follow all guidelines pertaining to the reopening including:

  • Monitor daily health and report any symptoms to the JHCCC. 
  • Wear a facial covering (mask) in public spaces indoors and outdoors at SAIS, as directed or required.
  • Maintain appropriate physical distance. (6ft)
  • Wash and sanitize hands frequently. 
  • Use the ProDensity app or website daily before coming to campus.
  • Participate in required COVID-19 testing, contact tracing/investigation, self-isolation and self-quarantine measures indicated by local health authorities or the Johns Hopkins COVID-19 Call Center (JHCCC).
  • Follow university and local health guidance on the limitations of social gatherings.
  • Meet the flu shot requirement.
  • Adhere to all travel conditions and restrictions required by the university as well as state and local authorities.
  • Express concerns or suggestions via the Speak2Us hotline 1-844-SPEAK2US (1-844-773-2528). 

Accommodations and Adjustments for Staff Asked to Work On-Site

The university is aware that some members of our community face a greater risk from COVID-19 than others. We encourage faculty, postdoctoral fellows, and staff members who are asked to return to on-site work at this time and who have concerns about their individual circumstances to engage with the Office of Institutional Equity (OIE) about the process for seeking a reasonable accommodation or work adjustments, which are two distinct processes as described below.

Workplace Accommodations – Staff who fall under the CDC’s definition of “vulnerable person” may request a workplace accommodation by contacting the Office of Institutional Equity at oie@jhu.edu or oiedisability@jhu.edu or by phone at 410-516-8075.

Workplace Adjustments – Staff who do not fall within the CDC’s definition of a “vulnerable person” but have other concerns about returning to campus due to individual circumstances such as household members who may be at higher risk, the need to care for a household or family member, or a generalized fear can request a workplace adjustment. To make a request staff should contact their manager and SAIS Human Resources to raise concerns. Cases will be reviewed on case by case bases in collaboration Central HR’s Office of Employee and Labor Relations.

Violations of University Guidelines will be investigated. Allegations of staff non-compliance should be referred to SAIS Human Resources, to determine the appropriate disciplinary action for COVID safety concerns. Non-compliance with COVID campus health and safety guidelines could result in loss of access to SAIS facilities as well as corrective and/or disciplinary action. Anonymous reports or concerns can be made 24/7 by contacting the Speak2Us Hotline.

I want to thank you for your ongoing commitment to SAIS. The well-being of our community is our priority. Please don’t hesitate to reach out if you have any questions, concerns, or if you need any support

All my best,

Gamze Zeytinci
Senior Associate Dean for Finance and Operations

Dear SAIS Faculty,
 
I hope that you all had a restful winter holiday and are looking forward to the spring semester.
 
As Dean Cohen mentioned in his announcement this week, SAIS will resume a limited number of in-person classes on the DC campus for the spring 2021 semester. However, due to the State of Emergency that remains in place in Washington, we are opting to delay the in-person reopening to Monday, February 1st. This change does not impact the start of classes, which will begin as scheduled, in a fully virtual format, on Monday, January 25th.
 
If you will be teaching a class on-site this semester, this email contains valuable information to help prepare you for class in a few weeks. Please take the time to familiarize yourself with the protocols/guidance that have been put in place to help ensure the health and safety of the entire SAIS community.
 
DC Campus and Faculty Office Access
SAIS buildings will be open this semester for in-person class instruction only. Building facilities will not be available for study space or group gatherings/activities.  Group gatherings of any size will be prohibited on campus and discouraged for students off campus. All student support services including the Library, Student Accounts, Student Life, Student Services, Global Careers, and Registrar will remain virtual. Building staff will be limited to security and essential operations. Students in need of support, have been instructed to contact each respective office by email/phone. 
 
To maintain low density in the buildings, faculty office access on the DC campus will continue to be limited. Faculty who are scheduled to teach on-site this semester may access their offices one hour prior and one hour after their scheduled class. If faculty are not teaching on site at all this semester, access to their offices, even on a limited basis, will only be permitted if deemed by Operations and Human Resources to be mission essential. In these cases, we ask that you request access at least 48 hours in advance to Debbie Aguilar at dwalls4@jhu.edu so that she may prepare a letter for you to take to the security desk. Last minute, same-day requests are not likely to be honored.
 
In the Classroom
For the safety of students and faculty, all classrooms will be appropriately socially distanced with student chairs 7 ½ feet apart in accordance with JHU standard and the teaching perimeter 10 feet from the nearest student. We respectfully ask that chairs, desks and tables not be moved.
 
Operations will place wearable face shields and white board markers intended for individual use in each classroom for faculty during instruction; masks are still required.
 
Individual cleaning supplies will be available in each classroom for student and faculty use; operations will check inventory in each classroom daily. Students and faculty are expected to clean their individual spaces in the hybrid classrooms before and after class; office cleaning is not required by faculty.
 
With respect to the pandemic, we ask you to be mindful of distribution of paper materials and instead encourage digital distribution of materials. However, we understand this is not always possible. If you opt to share paper materials, syllabi, or handouts, we recommend placing them on a desk or table in the classroom and allowing students to simply pick them up themselves upon exit or entry, to help alleviate possible cross-contamination from frequent handling or passing them around. 
 
Daily Health Checks
SAIS will require comprehensive COVID safety measures on campus, including face coverings, physical distancing, enhanced cleaning protocols, and self-monitoring for symptoms. Faculty, students and staff will be required to check their symptoms using the ProDensity app every day before coming to campus. The app can be downloaded via an iOs or Android device.  The app will also show whether or not an individual has received a recent flu shot that has been catalogued by JHU, as proof of this will also be required to access campus. The security officers in each building will check the "campus pass" generated by the ProDensity App for every individual entering a DC campus building. Faculty and students must have a green pass in order to gain access to the building. The green pass will indicate that your flu shot has been acknowledged/recorded by JHU, daily health check is complete (ProDensity app), and asymptomatic testing for the week prior has a negative result.
 
COVID Testing
Testing can reduce the risk of spreading COVID-19, however, it does not eliminate all risk. When paired with everyday precautions like wearing masks and social distancing, testing can make campus safer by reducing the spread of the virus. 
 
Asymptomatic Testing
Asymptomatic testing is required weekly for all SAIS students and faculty attending classes in person in Washington DC. Free testing has been available since Tuesday January 12th, and is located at the Nitze Building, 1740 Massachusetts Ave NW.  You may make an appointment for testing via the MyChart system and test results will be sent to you electronically through MyChart as well. You must test the week of January 25th to ensure a green campus pass to enter the buildings the week of February 1st.  If you receive a red pass due to missing a weekly test the previous week, go straight to the testing site (lower level of the Nitze building) to receive your test to be allowed into the building. It is important to note, however, that it is not guaranteed that the testing facilities can immediately accommodate all such requests.
 
Scheduling COVID Testing Appointments
You should have received an email last week with instructions on how to establish an account in MyChart. In order to schedule an appointment, simply log into your MyChart account and click on the appointment scheduling action item. Please refer to the MyChart Tip Sheet for step-by-step instructions. If you have any questions or concerns about your MyChart account, or did not receive an email with instructions, please contact the Epic helpdesk at 888-676-3433 or Debbie Aguilar at dwalls4@jhu.edu.   
 
You should have received an email last week with instructions on how to establish an account in MyChart. In order to schedule an appointment, simply log into your MyChart account and click on the appointment scheduling action item. Please refer to the MyChart Tip Sheet for step-by-step instructions. If you have any questions or concerns about your MyChart account, or did not receive an email with instructions, please contact the Epic helpdesk at 888-676-3433 or Debbie Aguilar at dwalls4@jhu.edu.  
 
Social Compact
The Johns Hopkins Social Compact is our shared commitment to follow appropriate protocols and exercise personal responsibility, and to encourage others to do the same. By committing to the JHU Compact, students, faculty and staff acknowledge their responsibility to ensure the continued opening of the school by following public health guidelines and adhering to all institutional policies. While students, faculty and staff are encouraged to sign the Compact, they are not required to do so.
 
Compliance and Enforcement
Students and faculty are expected to follow all guidelines pertaining to the reopening including:

  • Monitor daily health and report any symptoms to the JHCCC. 
  • Wear a facial covering (mask) in public spaces indoors and outdoors at SAIS, as directed or required.
  • Maintain appropriate physical distance. (6ft)
  • Wash and sanitize hands frequently. 
  • Use the ProDensity app or website daily before coming to campus.
  • Participate in required COVID-19 testing, contact tracing/investigation, self-isolation and self-quarantine measures indicated by local health authorities or the Johns Hopkins COVID-19 Call Center (JHCCC).
  • Follow university and local health guidance on the limitations of social gatherings.
  • Meet the flu shot requirement.
  • Adhere to all travel conditions and restrictions required by the university as well as state and local authorities.
  • Express concerns or suggestions via the Speak2Us hotline 1-844-SPEAK2US (1-844-773-2528). 

Violations of University Guidelines will be investigated. Allegations of student non-compliance should be referred to SAIS Student Affairs, to determine the appropriate disciplinary action for COVID safety concerns. Non-compliance with COVID campus health and safety guidelines could result in loss of access to SAIS facilities as well as corrective and/or disciplinary action. Anonymous reports or concerns can be made 24/7 by contacting the Speak2Us Hotline.
 
Call for Faculty Volunteers
We want to invite faculty who have an interest in doing so, to consider teaching classes onsite beginning the week of February 1. We have had some faculty change their modality in the past week from onsite to virtual, which has shifted students into virtual structured courses or into different courses altogether. Our goal is to offer at least one course on campus for any student who is interested in enrolling. We also have a segment of our population, international students, who must enroll in the equivalent of one course on campus in order to meet their student visa requirements. We are working to make that possible. If anyone is interested and willing to change their teaching modality from virtual to onsite/hybrid, please contact Academic Affairs at saisacademicaffairs@jhu.edu. Participation is on an entirely voluntary basis.
 
I want to thank you in advance for your ongoing commitment to SAIS and to ensuring our students receive the best possible education in international affairs. We know that this continues to be a very uncertain time and all of the protocols and teaching modalities are less than ideal. Please know that we are here to support you – feel free to reach out to me directly with any questions, concerns, or if there are ways we can support your teaching experience this semester.
 
All my best,
 
Andrew Mertha, Vice Dean for Faculty Affairs

Keep Teaching, Learning & Working

Learn more about the resources and measures that have been put in place to ensure continuity of teaching.