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Registration and Student Records

Transcripts, Certifications, and Diplomas

Transcript Requests for Johns Hopkins SAIS DC students

Request hard copy or electronically delivered transcripts online.
Click here for the Transcript Request PDF Form

Verification Requests

Current students may submit their requests online here.

Former students/alumni may download and complete the Enrollment/Degree Verification Letter Request found here.

Third party companies may visit the National Student Clearinghouse for enrollment and degree certifications. Please submit your request to "Johns Hopkins University – SAIS, 002077-01" for expedited processing.

Duplicate Diploma Requests

To request an official duplicate of your diploma, please download and complete the Duplicate Diploma Order Form found here.

FAQs

Can I order a transcript over the phone?

In adherence to FERPA guidelines, our office must receive signed consent before we release your transcript. Therefore, we do not process transcript orders over the phone. Additionally, our office does not process credit card transactions, so requesting your transcript online at the National Student Clearinghouse may be most expedient.

Can someone else pick up my transcript for me?

Yes, provided that our office is notified in writing who will be receiving the transcript and he/she shows photo ID.

Is the electronic transcript an official transcript?

Yes, the electronic transcript is a secured document

Unofficial Transcripts

Current students have online access to SIS, our Student Information System, from where they can download an electronic unofficial copy of their transcript. It can be found on the Registration menu (top left side) under MyGrades, View Unofficial Transcript.

Official Transcripts - Electronic

Official electronic transcript can be requested online through The National Student Clearinghouse. Make sure to allow a few days for processing.
This option is not available for Bologna Center Diploma students who completed prior to AY 2015/16 and MAIA students who completed prior to AY 2007/08. Those students should request a hardcopy through this form.

Official Transcripts - Hardcopy

The SAIS Europe Registrar’s Office issues official transcripts as hard-copies in a sealed envelope. In order to request an official copy, please fill out the online form. Please allow a few days for processing.

  • For current students and recent graduates (<1 year) this service is free of charge.
  • Alumni are charged €5.00 per copy.

Enrollment/Degree Verification

Statements certifying student status may be necessary for various purposes (loans, social security, health insurance, military service, etc.).

  • Current Students and Alumni may request a letter verifying their dates of enrollment and degree program by filling out the paper form and emailing a scan of the signed form to sais.eu.registrar@jhu.edu. Please make sure to allow a few days for processing.
  • International Student Identification cards are available online at ICIS. The fee is approximately €10 and the card is valid from January through December of each year. To request it, one photograph and a valid SAIS ID card are required.
     

Duplicate Diploma Requests (MA, MAGR, MAIA, MIPP, Diploma)

To request an official duplicate of your diploma, please download and complete the Duplicate Diploma Order Form found here

Students who completed the SAIS Europe Diploma in International Studies (formerly known as Bologna Center Diploma) in the AY 2015/16 or later may also use the above form. Students who completed it prior to AY 2015/16 may use the form found here to request a re-print, if the need arises.

Request both electronic and hard copy transcripts for the Hopkins-Nanjing Center

Authenticating your Academic Credentials for use Abroad

If you intend to work/study/live abroad, you may be asked to verify your academic credentials by obtaining an Apostille or by having your credentials “authenticated” or “certified.” What is this process, and why are you being asked to do it?
 
You are being asked for an Apostille/Authentication because someone in another country wants to authenticate the signature and seal of an approved public official, the notary. Because countries often have different legal requirements for authenticating legal documents and public records, the Hague Apostille Convention Treaty was conceived in 1961 as a way to certify that a document authenticated for use in one country is certified for use in another. If you are being requested to provide an Apostille, the receiving country participates in the Hague Convention Treaty. However, not all countries are party to the Hague. For these countries you will be requested to have your credentials authenticated or certified.
 
The Hague designates US state-level Secretaries of States as Competent Authorities to issue the Apostille. The Secretaries of States in turn appoint public notaries to certify the signatures on certain documents. The Apostille is issued by a Secretary of State after that document has been notarized by an appointed public notary. The document is now certified for use in the intended country with no further authentication by the US Department of State.
 
For non-Hague countries, Secretaries of States also provide authentications. Rather than issue an Apostille, the Secretary of State will issue a certificate of authentication. That certification must then be submitted to the US Department of State, which will then issue an Authentication Certificate to make that document eligible for use in the intended country.
 
For more information on the Apostille/Authentications please visit the US Department of States Document Authentications website or view the The ABCs of Apostilles brochure published by the Hague Conference on Private International Law.
 
IMPORTANT: For your academic credentials the Apostille/Authentication authenticates the seal and signature of the notary public, not the registrar. Having your credentials notarized only creates a public record of the notarial act. The notary signature does not bestow any additional esteem or honor on your academic credentials nor does it make the document “more official” for most standard purposes (domestic job or graduate school applications). Without a notary seal and signature, your official transcript and diploma are still official documents and need no further endorsement if used domestically for non-legal purposes.
 

Authenticating your transcript:

  • Request a notarized official transcript
  • The public notary will witness the Registrar attesting to the authenticity of the document
  • You, or your representative, will send the notarized transcript to the District of Columbia Office of Notary Commissions & Authentications. After you have followed the appropriate procedure and paid any necessary fees, the DC Authentications office will provide the Apostille/Authentication for your document.
  • For non-Hague countries, the DC-issued Authentication must then be submitted to the US Department of State Office of Authentications for the final Authentication Certificate.
  • If your transcript is notarized outside of the District of Columbia, you will need to send the document to the Secretary of State of the state where the notarization was performed. Please visit the National Association of Secretaries of States for appropriate procedures for each state.

Authenticating your diploma:

  • Determine if you wish to have the original or a copy of your diploma notarized. Our office recommends you have a copy of your diploma notarized to prevent damage to the document. Also, please know that the Registrar’s Office does not keep copies of diplomas. For each graduate, only one diploma is created—the diploma that is given to you upon graduation. If you have lost/damaged your original diploma, you may request a replacement for a fee from the Registrar.
  • Verify with the intended recipient if a specific school official (the Registrar, the Dean, etc.) is required to attest to the diploma’s authenticity.
  • Bring/email a high-quality photocopy/scan of your diploma. The public notary may witness the Registrar or yourself attesting to the authentication of the original document or its copy.
  • If you will use a non-Johns Hopkins SAIS notary, you may be asked to present the original diploma.
  • You, or your representative, will send the notarized diploma/copy to the District of Columbia Office of Notary Commissions & Authentications. After you have followed the appropriate procedure and paid any necessary fees, the DC Authentications office will provide the Apostille/Authentication for your document.
  • For non-Hague countries, the DC-issued Authentication must then be submitted to the US Department of State Office of Authentications for the final Authentication Certificate.
  • If your diploma is notarized outside of the District of Columbia, you will need to send the document to the Secretary of State of the state where the notarization was performed. Please visit the National Association of Secretaries of States for appropriate procedures for each state.


Johns Hopkins University now offers Certified Electronic Diplomas (CeDiploma)!

Key Benefits

  • More than a paper diploma.
  • An official, portable and verifiable electronic version of your accomplishment that can be shared for a lifetime!
  • The CeDiploma holds your 12-digit CeDiD*.
  • Using Validation Services, your CeDiD is the key to your degree information for employers, agencies and more...
  • Provide your CeDiD* and School URL on your resume to highlight your achievement and expedite the verification process for potential employers.
  • Unlimited Sharing with employers, family, friends and social media.

*CeDiD (Certified Electronic Document Identifier)